New Student Arrival Information 2019

New Student Arrival is scheduled for Thursday, August 22 unless the student is part of a First Wave group (as indicated below). Students living in EVEN numbered rooms will check in between 8:30 a.m.-10:00 a.m. and students living in ODD numbered rooms will check in between 10:00 a.m.-11:30 a.m. The Commuter Student Check-In and Lunch Reception will take place at 11:00 a.m. in the Alumni Heritage Room of Teachout Price Hall. Please refer to New Student Arrival Day Instructions for additional information. If you have any questions about any of the areas below, please do not hesitate to contact the appropriate office.

Note: Early Arrival Requests are only accepted online at (form is closed) and must be submitted by August 6th to be considered for approval. Charges for rooms may be required. Students who are part of a team/group will be registered by the designated coach/group advisor and do not need to register individually.

All students need to be “Cleared to Attend” through the offices in the Arrival Checklist found at the bottom of this page. You can check your status starting August 1st at my.hiram.edu by clicking on Hiram College Portal, then selecting Student Portal and clicking on “Am I Cleared to Attend.” Please check your status before arriving. If you are not cleared through an office, please click on the office drop down list (plus sign) for further information. Should you need assistance accessing Student Portal, contact Dray Computer Help Desk at 330.569.5313.

Other important information:

All “First Wave” students, including commuters, MUST come to the location designated below to check-in. Each group has been assigned an arrival time. Please do not arrive before the assigned times. First Wave groups include:

Wednesday, August 14

Time	Group	Location
9 – 9:30 a.m.	Football Check-In for those attending New Student Orientation	Teachout Price Hall, Alumni Heritage Room
10 – 11 a.m.	Football Check-in for new student players who attended summer orientation sessions	Teachout Price Hall, Alumni Heritage Room

Thursday, August 15

Time	Group	Location
1 – 5 p.m.	Northwoods Trip Attendees	Bates Hall, Residential Education Office

Friday, August 16

Time	Group	Location
10 a.m. – 12 p.m.	Men’s Soccer Women’s Soccer Women’s Volleyball	Bates Hall – Residential Education Office

Monday, August 19

Time	Group	Location
10:00 a.m. – 5 p.m.	International Students	Kennedy Center, Jagow Room

International Students, if you are flying into the Cleveland airport, please remember to send your complete Travel Itinerary to Nicole Gatrell (gatrellnr@hiram.edu) so that we may arrange to meet you when you arrive. If driving to Hiram, please note that check-in is at the Kennedy Center on Route 700, in the Jagow Room on the first floor.

Tuesday, August 20

Time	Group	Location
1 p.m.	Cheer & STUNT Team	Bates Hall, Residential Education Office

Wednesday, August 21

Time	Group	Location
9 a.m. – Noon	Orientation Attendees	Teachout Price Hall, Alumni Heritage Room

DINING SERVICES – 330.569.5458

If you are arriving early for a first wave activity, your coach/advisor will coordinate your meals. The Meal Plan begins with dinner on Thursday, August 22 for new students.

ARRIVAL CHECKLIST

All financial aid paperwork should be completed prior to arriving on-campus. The following will help you make sure that your paperwork is in order so that you will not be delayed when arriving to campus.
1. Accept your financial aid. You should have already either submitted a signed paper copy or accepted your financial aid via your Web for Students account. If you are unsure if you completed this step, log into your Web for Students account and click on the “Financial Aid” tab and review the award section.
2. If you have been selected for the verification process, all verification materials must be completed and reviewed by the Financial Aid Office. To check to see if you have any outstanding documents, please log into your Web4Student Account and click on the “Financial Aid” tab and review the requirements section.
3. If you are a first time Federal Direct Stafford Loan borrower you must complete the (1) Loan Entrance Counseling and (2) Master Promissory Note (MPN) online at https://studentloans.gov
WORK STUDY – 330.569.5111
Students looking for employment opportunities can:
1. Log onto Student Job Central via the Student Portal
2. Attend the Job Fair under the arch of Hinsdale on Friday, August 30 from 9:00 a.m.- 1:00 p.m.
ALL CHARGES FOR FALL 2019 MUST BE PAID IN FULL OR OTHERWISE TAKEN CARE OF, INCLUDING PAYMENT PLANS UP TO DATE.

Students are expected to have their student accounts in a paid status prior to moving into a residence hall or attending the first class meeting for a semester. In order to have a student account in a “paid status”, students must be either paid in full for the semester, or officially signed up for an approved payment plan with the Office of Student Accounts.

If a student’s bill is not paid, the student will not be able to move into housing, use their meal plan, attend classes, or have access to any college services (including email) until the account is “cleared.”
ALL NEW STUDENTS MUST PROVIDE PROOF OF HIGH SCHOOL COMPLETION OR OTHER RECOGNIZED EQUIVALENT.

Most students in conjunction with their high school will have provided their final transcript prior to August 1. Check your “Am I Cleared to Attend” to learn if yours has not arrived. If you have a “Final Transcript Hold”, we have not received your final transcript. Please contact the Registrar’s Office to discuss options for providing the document to Hiram College.

Official secondary school transcripts with proof of completion or other recognized equivalent must be submitted to complete a student’s admission. Failure to submit these documents no later than the second Friday of the term of entry may result in the student being denied admission and removed from courses and housing. (Friday, September 6, 2019)

If not cleared by arrival day, you will be directed to the Registrar’s Office in Teachout-Price to make arrangements for providing the document.

ALL NEW STUDENTS MUST BE REGISTERED FOR CLASSES.

While full time status is a minimum of 12 semester hours (12 week and 3 week combined), in order to make solid progress towards earning 120 hours in four years, students should enroll in an average of at least 15 hours a semester. In addition to the 12 week registration, students also must be enrolled in a 3-4 credit hour course or an approved equivalent course block during the 3 week session. Exceptions regarding 3-week registration should be discussed with the Associate Dean’s Office, located on Third Hinsdale, 330.569.5126, or via emailing Associate Dean Ella Kirk at kirkew@hiram.edu. Also, students must be registered for a substantive 3 week course in order to remain in campus housing. Housing exceptions during the 3-week should be discussed with Residential Education.

Please be aware that dropping below full time (12 semester hours) before arriving on campus can affect your “Am I Cleared to Attend” status and, therefore, your ability to move in, participate in athletics, not to mention your student bill. It is advised that if you need to adjust your schedule, web “add” a course immediately in order to maintain full time standing.

If you are not registered full time for the Fall semester, please complete your registration online via your Web4Student account. If unable to register, please contact the Registrar’s Office for assistance, or on arrival day you will be directed to the Registrar’s Office in Teachout-Price.
All students, whether living on or off campus, must complete either the residential (on campus) or the commuter (off campus) contract for the Residential Education Office.

SHUTTLE SERVICES – 330.569.5232

Airport shuttle service is offered as a transportation option at the beginning and end of each semester and for select breaks. The shuttle goes to the Cleveland airport only. The cost per student is $15.00 per trip payable at the time of reservation. Shuttles are run only on the selected date and times on the schedule. Hiram’s airport shuttle service is provided free of charge with reservations for NEW STUDENTS arriving in Hiram for the beginning of fall semester class only. Reservations must be made ONE WEEK prior to the shuttle run date. Shuttle service is subject to availability of college vehicles and certified college drivers. Refunds will not be made for cancellation after the one week reservation deadline. Please register for the shuttle by completing this Airport Shuttle Reservation Form.

If you have questions, please call the Residential Education Office in Bates Hall at 330.569.5232 or send an e-mail to residencelife@hiram.edu. If the shuttle does not meet your transportation needs, another option would be to contact People Express Limo service at 440.248.3007.
- Residential Education Shuttle Information
- Suggested Packing List
Health forms are required and need to be on file with the Health Center.

These 2 forms are MANDATORY in order to begin your college experience.
- Health History and Release Form
- Meningococcal Disease Form