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Student Accounts Fees and Information

Students are expected to have their student accounts in a paid status prior to moving into a residence hall or attending the first class meeting for a semester. In order to have a student account in a “paid status”, students must be either paid in full for the semester, or officially signed up for an approved payment plan with our office

Fall bills are due July 29, 2022 and Spring bills are due December 2, 2023. Students and families are expected to familiarize themselves with the payment due dates.

Hiram College staff will assume that students who are not in a paid status will not be attending Hiram College; therefore it is very important that students work closely with the staff in the Office of Student Accounts to inform them of their plans and make payment arrangements.  After an internal review period, students who are registered for classes and have signed up for a residence hall room whose student accounts are not in a paid status by the published semester payment deadlines will have their class schedules canceled and their residence hall assignments canceled for the term.  Should these students wish to re-register for courses, they will be assessed a $100 Late Payment Fee. A $100 late fee will be assessed monthly if the account or payment is delinquent.

HIRAM COLLEGE PAYMENT PLAN

Hiram College offers students the opportunity to meet the financial obligations to Hiram College through the use of an 8 month payment plan. The due dates of the plan are:

FALL SEMESTER
  • 1st payment – July 20, 2022
  • 2nd payment – August 20, 2022
  • 3rd payment – September 20, 2022
  • 4th payment – October 20, 2022 (Fall semester MUST be paid in full.)
SPRING SEMESTER
  • 5th payment – December 2, 2023
  • 6th payment – February 2, 2023
  • 7th payment – March 2, 2023
  • 8th payment – April 2, 2023 (Spring semester MUST be paid in full.)

Each semester must be paid in full by the final due date to be eligible to attend the next semester

To enroll in the payment plan visit www.hiram.edu/ebill, click on payment plan enrollment. There is a $75.00 annual fee to participate in the payment plan to be included with the first payment.

Study abroad costs have a separate refund policy and are not included in the payment plan.

A $100 late payment fee will be assessed for each delinquent payment.

Hiram College accepts payment by e-check/ACH, Visa, MasterCard, American Express, or Discover, check, or wire for tuition payments. To pay by e-check, or credit card, you can gain access to online payment by www.hiram.edu/paymybill or on our Student Accounts website. E-check transactions, are freee; there is a 2.5% fee for using a credit card collected by the third-party payment system.  There is a $30 fee for all returned e-check/ACH payments, for any reason.

WITHDRAWING

Students are encouraged to speak with someone in the Student Financial Services Office prior to starting the withdrawal process or withdrawal from housing to understand the financial implications of doing so. Financial aid eligibility must be recalculated based upon the number of days the student attended of the semester. Any funds for which the student becomes ineligible as a result of the withdrawal from the college must be returned to their source(s). This calculation is separate from the refund schedule listed below and can cause a student to owe the college if unearned financial aid must be returned. An example of this calculation can be found in the Financial Aid Handbook.

Traditional College Students who withdraw from Hiram College or remains enrolled but move out of campus housing are subject to the following refund of tuition, room and board (fees are not refundable): 

Fall 2022
August 24 – August 3075%
August 31 – September 650%
As of September 70%
Spring 2023
January 9 – January 1575%
January 16 – January 2250%
As of January 230%

Fees are not refundable. Students who totally withdraw from the college must move from the residence halls within the timeframe specified by the Office of Residential Education and forfeit their meal plan privileges even if they receive no refund of charges for the plan. Students who withdraw from housing but remain enrolled at Hiram College after the start of the semester are subject to the refund schedule listed above and a recalculation of financial aid eligibility.

A student who remains enrolled and has received no refund for their meal plan may continue to use the plan until which time they are no longer an enrolled student or the end of the semester whichever comes first. Students are encouraged to meet with someone in the Financial Aid/Student Accounts Office prior to starting the withdrawal process or withdrawal from housing to understand the financial implications of doing so. Financial aid eligibility must be recalculated and any funds for which the student becomes ineligible as a result of the withdrawal from the college or housing must be returned to their source(s).

To begin the official withdrawal process, students must contact the Dean of Students Office located in Bates Hall.

FINANCING OPTIONS

In addition to payment options, there are also a number of ways to finance your Hiram education.  We are here to help you determine what works for your family.  Please contact us at 330.569.5107 or review some of these options online on our Financial Aid website.

PAYMENT OF ACCOUNTS

Students are expected to have their student account in a paid status prior to attending the first class meeting for a semester or moving into a residence hall.  In order to have a student account in a “paid status”, students must be either paid in full for the semester, officially signed up for an approved payment plan with the Office of Student Accounts, or a completed Deferment Form with fee submitted. Fall bills are due August 15, 2021 and Spring bills are due January 2, 2022. Students are expected to familiarize themselves with the payment due dates.

A $100 late fee will be assessed monthly if the account or payment is delinquent.

Refund Policy for the Center for Adult Studies Students

Students needing to withdraw from a course(s) must contact the Center for Adult Studies before a course withdrawal can occur. Course withdrawals can be initiated by phone, or in writing, by completing a course withdrawal form (available in the CAS office, located in room 205 of Hinsdale Hall), or by contacting the CAS office and requesting a course withdrawal through the student’s secure Hiram e-mail account. Students can contact the CAS office at 330-569-5161 for additional information pertaining to course withdrawals.

Ceasing to attend a class, never attending, or simply notifying an instructor does not constitute an official withdrawal from a course. Notification of withdrawal from a course(s) must be made by the student to the Center for Adult Studies. Any tuition refund for course(s) will be subject to the CAS course withdrawal refund schedule. All tuition refunds are based upon the date that a student officially notifies the Office of CAS . It is the student’s responsibility to ensure the course has been withdrawn and any outstanding financial obligations are met with the College.

A student required to leave the College for disciplinary or academic reasons is not entitled to any refund. Refunds of financial aid from the federal and state programs are governed by the respective regulations. Copies of federal and state controlling documents are available in the Office of Student Financial Services.

Blended Classes:

  • Prior to the date of the first class, students will receive a full refund of tuition charges.
  • For seven days, beginning the date of the first class, students will receive a 75% refund of tuition charges and no notation will appear on their transcript.
  • For seven days, beginning the eighth day following the first class, students will receive a 50% refund of tuition charges and a grade of ‘W’ will appear on their transcript.
  • From the date of the second class, (15th day for Online campus) through the end of the term, students will not receive any refund of tuition charges and a grade of ‘W’ will appear on their transcript.
  • Students who drop their course after the start of the last week of the class session will receive an ‘F’ on their transcripts

Online Classes: Because online classes typically start on the Monday prior to CAS on-ground classes, dates for withdrawals and refunds differ from ground-based classes. Weeks run Monday through Sunday.

  • Prior to the opening of the online class, students will receive a full refund of tuition charges.
  • From the date of the first class through the first week, students will receive a 75% refund of tuition charges and no notation will appear on their transcript.
  • After the first week of the class and before the second week of class ends, students will receive a 50% refund of tuition charges and a grade of ‘W’ will appear on their transcript.

Workshops:

  • You must notify your program counselor via Hiram e-mail no less than 24 hours prior to the start of the workshop to be eligible for a withdrawal and refund. Failure to do so will result in a grade of NC and no refund issued.

Study Abroad trip fees have a separate refund policy; please see the Student Handbook

Only one bill will be sent out prior to the due date.  If you have completed a FASFA and you have received your financial aid award letter and aid does not appear on the bill, please deduct the amount on the Financial Aid Award Letter from the amount due on the bill, excluding work study.

Hiram College accepts payment by e-check/ACH, Visa, MasterCard, American Express, or Discover, cash, check, or wire for tuition payments. To pay by e-check, or credit card, you can gain access to online payment by www.hiram.edu/paymybill or on our Student Accounts website. There is a 2.5% fee for using a credit card; however, an e-check transaction is free.  There is a $30 fee for all returned e-check/ACH payments, for any reason.

Hiram College Payment Plan

Hiram College offers students the opportunity to meet the financial obligations to Hiram College through the use of a four-month payment plan. The dates of the Fall plan are:

  • 1st payment – August 15, 2021
  • 2nd payment – September 15, 2021
  • 3rd payment – October 15, 2021
  • 4th payment – November 15 2021

To enroll in the payment plan go www.hiram.edu/ebill , click on payment plan enrollment WEC/MAIS in upper right-hand corner. There is a $37.50 fee to participate in the payment plan which must be included with the first payment.

A $100 late payment fee will be assessed for each delinquent payment.

Additional Information

In addition to the above payment plan, there are also a number of ways to finance your Hiram education.  We are here to help you determine what works for your family.  Please contact us at 330-569-5107 or review some of these options online on the Financial Aid website.

DEFERMENT PLAN

Hiram College has set up a special plan for students whose employers reimburse them for their tuition. Hiram will extend the privilege of deferring your bill until forty days after you receive your grades. You must complete the deferment form prior to the billing due date.

Study Abroad programs require extensive, detailed advanced planning on part of faculty and the Study Abroad Office. Because commitments for flights, hotels, cooperating agencies and organizations are frequently done months in advance of the trip, it is essential that students be aware of the financial commitments when signing up for a program. Likewise, the College is sensitive to extenuating and unforeseen circumstances that arise in students’ lives that could make it impossible for a student to meet the travel commitment. Thus, the College has established a policy whereby both the College and committed students incur the least financial penalty for change of plans.

POLICY

  • Hiram College study abroad trips will be included on the initial billing for the semester in which the trip takes place.
  • The cost of the trip is to be paid in by the initial due date.  Study Abroad trips are excluded from any payment plan.
  • Withdrawal from a Hiram College sponsored study abroad trips must follow the Study Abroad Withdrawal Policy, as well as change in course registration.
  • Refunds for withdrawal from a study abroad trip will be a percentage (%) of the amount charged for the trip.  Costs incurred by the College, such as airfare, hotel, in country transportation and similar will reduce the amount refunded.
  • Any credit the student received from the College for room or board will be added back to the student’s bill and payment is due by the next scheduled payment date.
  • Any refund will be applied directly to the student bill.
  • The % refunded will be on the following basis (the amount refunded after the % calculation will be reduced for any costs incurred by the College)
    • 75% of the trip billed will be refunded if dropped by the1st Hiram College payment plan due date for the semester.
    • 50% of the trip billed will be refunded if dropped by the 2nd Hiram College payment plan due date for the semester.
    • 25% of the trip billed will be refunded if dropped by the 3rd Hiram College payment plan due date for the semester.
    • 0% of the trip billed will be refunded if dropped after the 3rd Hiram College payment due date for the semester
    • If a student fails to withdraw from a study abroad trip, there will be 0% refunded
    • Once a study abroad trip departs, there will be 0% refunded for cancelled participation

Approved and effective as of June 1, 2005 and revised March 1, 2011.