Hiram College Academic Review Board Policies
All policies, procedures, and standards regarding academic probation, suspension, and readmission are determined by the Hiram College Academic Review Board (ARB). The ARB consists of eight voting faculty members and additional non-voting resource staff, including representatives from the offices of the academic dean and the dean of students.
Any student with both a cumulative and term grade-point average (GPA) above 2.00 is considered to be in good academic standing.
Any student whose cumulative grade-point average (GPA) is below 2.00 does not meet the academic standards of the college and is subject to academic probation or suspension*.
Each student’s academic standing is determined at the end of each semester, after grades have been processed by the registrar. At this time, the cumulative GPA is calculated. For the purposes of this Board, a semester includes both the 12- and 3-week sessions, and/or both 8-week sessions, as appropriate.
Students in their First Semester at Hiram College
For a student in his or her first semester at Hiram College, the following guidelines are used by the Board:
- 0.00–1.99 GPA: Probation or may be suspended. If on probation, a student must follow the Conditions of Academic Probation for Traditional College Students described below.
In Subsequent Semesters
For a student in his or her second or subsequent semester at Hiram, the following guidelines are used by the Board:
- 0-1.99 cumulative GPA: Probation or may be suspended. If a student receives probation, the Conditions of Academic Probation described below must be followed.
- 2.00 cumulative GPA (or above) AND a semester GPA below 2.00: Academic warning.
- After two consecutive semesters with a semester GPA below 2.00, despite having a cumulative GPA above 2.00, a student will be placed on probation.
- After three consecutive semesters on probation, if cumulative GPA is still below 2.00 but semester GPA is above 2.00, a student will be suspended.
Conditions of Academic Probation
A student is on academic probation, or may be suspended, as long as their cumulative GPA is below 2.00. A student on academic probation must satisfy all of the following Conditions of Probation for each semester that the student remains on probation:
Each Semester on Probation
1. If the student enrolls in any courses in a semester (fall, spring, or summer), they must satisfy the following:
- If the student is enrolled in only one course carrying three or more semester hours of credit, that course must be graded (not Pass/No Credit). The student may not withdraw or take an incomplete (grade of I) from this course.
- If the student is enrolled in more than one course carrying three or more semester hours of credit, they may withdraw (W), take an incomplete (grade of I), or take Pass/No Credit in at most one of these courses.
2. None of the courses chosen for the semester may be courses taken independently (for example, tutorials or 28100 courses), nor may they be courses already taken for which the grade received was C or better. Students may petition an associate dean for exceptions to this policy. Approved exceptions will be reported to the chair of ARB.
3. The student must achieve a GPA for all courses taken in the semester of at least 2.00.
4. During the first week of each fall or spring semester that you are on probation, you are required to make an appointment with the coordinator of academic development, or someone designated by the coordinator, to review the Conditions of Probation and to create a written plan to maximize your chances for academic success. Failure to follow this procedure could cause the Academic Review Board to view future petitions with disfavor.
5. A Traditional Student on Probation for the first time, or after readmission, will be required to register in a course designed to help them succeed at Hiram. They will be automatically enrolled in a section of STDV 10800: Experiments in Effective Learning, that fits their course schedule. Failure to successfully complete the course could cause the Academic Review Board to view future petitions with disfavor.
6. CCP Students on probation must also follow the policies for probation set by their school and the Ohio Department of Education.
A student who fails to satisfy the Conditions of Probation is subject to suspension* from the College at the end of the semester.
*Requesting Exemption from Suspension for All Students
A request for exemption may be made to the Academic Review Board (ARB@hiram.edu). Students making such a request may also approach a faculty or staff member to request that they write a letter on the student’s behalf. All petitions and supporting documents must reach the chair of ARB by a deadline that will be communicated to all students when grades roll. The date will be chosen to give students a minimum of 48 hours to prepare and submit their materials.
ARB requests the following information be in the request for exemption from suspension letter:
- For each of the classes in which the student performed poorly, the student must explain the reason for their grade. ARB is looking for specific student actions that led to this result, whenever possible.
- The student is to identify the courses they plan to take next semester and provide a plan of action for performing well in the courses.
Students who request an exemption will be notified of the Board’s decision.
Appeal of an ARB Decision
Any student who wishes to appeal an ARB decision must submit a written statement to the dean of the College within four (4) business days after the decision has been communicated. Appeals may be made on only two grounds:
1. The ARB failed to follow its policies and procedures correctly;
2. There is new information that was not available to ARB at the time of the decision.
The dean will review the case and will make a final decision of whether to allow the student to return to the College on academic probation.