Fall 2016 Returning Student Information

Welcome Back! We are so excited to begin the 2016-2017 academic year.  Before you plan to arrive on campus for the Fall 2016 semester, please review the following list of items which must be completed before you are permitted to return. Only those students who are cleared will be able to enjoy our “Express Check-In” service in August.  If you have any questions about any of the areas mentioned below, please don’t hesitate to contact them.

Returning Students
Only those students who have received an express check-in post card may arrive on Saturday, August 27 between noon-6 p.m. at the Residential Education Office in BATES Hall. Keys are only available at BATES Hall. All remaining students may check-in on Sunday, August 28 between 10 a.m.-4 p.m. at the Residential Education Office located in BATES Hall. Please be aware keys will not be available until student is in a “cleared” status. You can check your status starting August 1st at my.hiram.edu by clicking on Hiram College Portal, then selecting Student Portal and clicking on "Am I Cleared to Attend.” Please check your status before arriving.

Note: Early Arrival Requests are only accepted online at https://hiram.wufoo.com/forms/early-arrival-registration-2016/ and must be submitted by August 5th (form is now closed) to be considered for approval. Charges for rooms may be required. Students who are part of a team/group will be registered by the designated coach/group advisor and do not need to register individually.

Make sure to complete all the steps below.

All financial aid paperwork should be completed prior to arriving on-campus. The following will help you make sure that your paperwork is in order so that you will not be delayed when arriving to campus.

Accept your financial aid. You should have already either submitted a signed paper copy or accepted your financial aid via your Web4Student account. If you are unsure if you completed this step, log into your Web4Student account and click on the “Financial Aid” tab and review the award section.
If you have been selected for the verification process, all verification materials must be completed and reviewed by the Financial Aid Office. To check to see if you have any outstanding documents, please log into your Web4Student Account and click on the “Financial Aid” tab and review the requirements section.
If you are a first time Federal Direct Stafford Loan borrower you must complete the (1) Loan Entrance Counseling and (2) Master Promissory Note (MPN) online at www.studentloans.gov
New Perkins Loan borrowers will be mailed their Perkins Master Promissory Note in early August. The completed paperwork should be returned by mail to the Financial Aid Office.

WORK STUDY - 330.569.5111
Students looking for employment opportunities can:

Logging onto Student Job Central via the Student Portal
Attend the Job Fair under the arch of Hinsdale on Friday, September 2 from 9 a.m.-1 p.m.


If a student’s bill is not paid, the student will not be able to move into housing, use their meal plan, attend classes, or have access to any college services (including email) until the account is “cleared.”


While full time status is a minimum of 12 semester hours (12 week and 3 week combined), in order to make solid progress towards earning 120 hours in four years, students should enroll in an average of at least 15 hours a semester. In addition to the 12 week registration, students also must be enrolled in a 3-4 credit hour course or an approved equivalent course block during the 3 week session. Exceptions regarding 3-week registration should be discussed with the Associate Dean’s Office, located on Third Hinsdale, 330.569.5126, or via emailing Associate Dean Ellen Walker at This email address is being protected from spambots. You need JavaScript enabled to view it.. Also, students must be registered for a substantive 3 week course in order to remain in campus housing. Housing exceptions during the 3-week should be discussed with Residential Education.

Please be aware that dropping below full time (12 semester hours) before arriving on campus can affect your “Am I Cleared to Attend” status and, therefore, your ability to move in, participate in athletics, not to mention your student bill. It is advised that if you need to adjust your schedule, web “add” a course immediately in order to maintain full time standing.

If you are not registered full time for the Fall semester, please complete your registration online via your Web4Student account. If unable to register, please contact the Registrar’s Office for assistance, or on arrival day you will be directed to the Registrar’s Office in Teachout-Price.

All residential students must:

  1. Have a $100 ($250 for Townhouses) housing deposit on account with the Business Office and
  2. Have a signed contract for Fall 2016 housing on file in the Residential Education office.

SHUTTLE SERVICES - 330.569.5232
Airport shuttle service is offered as a transportation OPTION at the beginning and end of each semester and for select breaks. The shuttle goes to the Cleveland airport only. The cost per student is $15.00 per trip payable at the time of reservation. Reservations must be made ONE WEEK prior to the shuttle run date. Shuttle service is subject to availability of college vehicles and certified college drivers. Refunds will not be made for cancellation after the one week reservation deadline. Please contact the Residential Education Office in Bates Hall at 330.569.5232 or by e-mail at This email address is being protected from spambots. You need JavaScript enabled to view it. If the shuttle does not meet your transportation needs, another option would be to contact People Express Limo service at 440.248.3007. 

Health forms are required need to be on file with the Health Center.

These 2 forms are MANDATORY in order to begin your college experience.

Other important information:

“First Wave” students (students approved to move in before August 27) who are “cleared” MUST come to the location designated below to pick up check-in packets (includes keys for students residing in the residence halls). Each group has been assigned an arrival time. Please do not arrive before the assigned times. These groups include:

Date Time Group Location
Per Residential Education 8:30 a.m. – 5:30 p.m. Resident Assistants Bates Hall – Residential Education Office
August 13 8 a.m. – noon Football/Athletic Trainers Teachout Price Hall – Alumni Heritage Room
August 17 8:30 a.m. – 5 p.m. International Peer Assistants Bates Hall – Residential Education Office
August 18 Noon – 2 p.m. Women’s Soccer Bates Hall – Residential Education Office
August 19 Noon – 2 p.m. Men’s Soccer Bates Hall – Residential Education Office
August 19 At noon Women's Volleyball Bates Hall – Residential Education Office
August 21 1:00 - 3:00 p.m. Teaching Assistants Kennedy Center, Jagow Room
August 22 8:30 a.m. – 5 p.m. International Students Kennedy Center, Jagow Room
August 23 8:30 a.m. – 5 p.m. Orientation Leaders Bates Hall – Residential Education Office
August 24 9 a.m. – noon Orientation Attendees Teachout Price Hall – Alumni Heritage Room
August 26 1 - 4 p.m. Cheerleading Bates Hall - Residential Education Office
August 27 Noon – 6 p.m. Express Check-In for Cleared Returning Students Bates Hall – Residential Education Office
August 28 10 a.m. – 4 p.m. Returning Students

Bates Hall Residential Education Office*

*Students who are not cleared may be re-directed to the Financial Aid, Registrar, and/or Student Account offices located in Teachout-Price Hall

Townhouse residents may check in during normal business hours of the Residential Education Office
(Mon – Fri, 8:30 a.m.-5 p.m.) starting August 10.

NOTE: All townhouse residents MUST have proof of renter’s insurance on file before receiving keys.

DINING SERVICES - 330.569.5458

If you are arriving early for a first wave activity, your coach/advisor will coordinate your meals. The Meal Plan begins with dinner on Sunday, August 28 for returning students


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