Event Planning Resources
The following are event planning documents, forms, and policies used and adhered to by the Office of Campus Involvement. If the form needs to be completed, please fill out the form and return it to our office located on the first floor of the Kennedy Center. Hard copies of certain documents are also available in the office.
Student Organization and Event Budgeting Information
- Annual Allocation Application
- Annual Allocation Sample
- Funding Guidelines
- Policy Procedure Manual
- Annual Budget Prep Powerpoint
Other Useful Documents
- Backward Calendar
- Event Registration and Space Reservation Form
- Finance Committee Bylaws (Revised March 2010)
- Media Center Policy for Student Organizations
- Policy on Alcohol at Events/Registration Form
- Artist Engagement Contract
- Student Organization E-mail Account Request Form
- Transportation Request Form
- Travel Consent & Liability Waiver Form
- H-Tech Service Contract
- Event Co-Sponsor Agreement
- Fundraiser Request Form
- Henry Field Usage Policy
- Candle Use Request Form
- Donation-Collection Request Form
- Student Organization Annual Registration Form
- Student Organization Event Evaluation Form
- Student Organization Roster Report Form
- Club Room Application (ASO Groups & Greek Social Clubs Only)
Student Organization Financial Procedures
Having a program? Taking a trip? Use the Blank Activities Request form to prepare and present your club/organization's request for Activities Fund dollars for club events, trips, speaker fees, you name it! Requests are submitted to via email to the Student Senate VP of Finance by 5:00 pm on Fridays.
IMPORTANT ANNOUNCEMENT:
Attention ALL Student Organizations! Please note the Finance Committee FINAL Hearing Dates for the 2012-2013 academic year are:
Fall 12 Week - Sunday, November 4, 2012
Fall 3 Week - Sunday, December 2, 2012
Spring 12 Week - Sunday, March 24, 2013
Spring 3 Week - Sunday, April 21, 2013
Please be sure to make all Activities Fund requests by the deadlines listed above. For any questions, please contact the Senate Vice-President for Finance.
