Add/Drop policy

NEW COURSE REGISTRATION POLICY EFFECTIVE FALL 2013!!

Course Add PolicyEffective with Fall 2013 registration,  students must register for the entire 15-week semester (12 week + 3 week) by the end of the second week of the semester.  Prior to the start of traditional classes, students may register on-line for both 12 and 3-week classes.  Once the semester begins, however, students can only add courses via instructor and/or Associate Dean signed add slips.  There is no administrative fee to add a course (12-week or 3-week) during the first two weeks of the semester. 

Any 12 or 3-week course added after the first two weeks requires an instructor-signed add slip, the signature of the Associate Dean, and a $5 late fee per course added.  The faculty instructor is not expected to adjust course expectations for students who add a course after the beginning of a part of term, no, in all cases, admit them into the course.  Tuition is charged on a class cohort for 12-18 credit hours per semester.  Extra hour charges will be billed for hours fewer than 12 or more than 18.  (Note: Courses that receive a 'W' are counted in the total billed hours.)  Students enrolling in more than 4 hours for the 3-week term must obtain the signature of the Associate Dean.

Students on academic probation are responsible for fulfilling the terms of probation as set forth by the Academic Review Board.  If a student is unsure of the terms of probation, they should contact their advisor or the Registrar BEFORE making any course schedule changes.

Course Drop/Withdrawal PolicyDuring the first two weeks of the 15-week semester, students my drop any of their 12-week courses online. Dropping a 3 week course during this time requires the Associate Dean’s signature.  During these first two weeks, there is no mark on the transcript for either the 12-week drop or 3-week drop, and the hours dropped do not count in the total 18 tuition hours allotted for the entire 15 week semester.

Beginning with week 3 withdrawing from a course (12-week or 3-week) will result in the mark of “W” on the student transcript. Courses that receive a “W” are counted in the 18 total tuition hours allotted for the entire 15 week semester. 
Students withdrawing from their 12 week course will do so through Registrar’s Office.  Students wishing to withdraw from their 3-week course must obtain permission from the Associate Dean of the College beginning with week 3 of the semester through day 3 of the 3 week.

Extra hours charges will be billed during the semester in which they are taken. Students who withdraw from their 12-week course beginning week 11 or from their 3-week course beginning on day 13 of the 3-week will receive an automatic “F” grade in the course. The “F” grade will appear on the student transcript and will be calculated in the grade point average; the hours are counted in the 18 total tuition hours allotted for the entire 15 week semester.

PLEASE NOTE: Dropping and withdrawing from courses at any point in the semester may affect tuition, financial aid, housing, and/or athletic eligibility.  Students should consult with the appropriate College departments BEFORE making any course schedule changes.  Students on academic probation are responsible for fulfilling the terms of probation as set forth by the Academic Review Board.  If a student is unsure of the terms of probation, they should contact their advisor or the Registrar BEFORE making any course schedule changes.

Course Swap 3-Week PolicyBeginning the first day of the 15 week semester and continuing through the last day of the 12-week part of term, students may swap one 3-week course for another, provided the instructor of the course the student is “swapping” into has signed the swap slip.  There is no fee for swapping. 

Beginning the day following the end of the 12 week and continuing through the third day of the 3-week, the swap form must have both the Associate Dean and instructor signatures.  Swapping one 3-week for another requires the Registrar’s Office to administratively drop the 3-week course originally registered for. The faculty instructor is not expected to adjust the course expectations for students who swap into a course after the beginning of the 3-week, nor, in all cases, admit them to the course. Tuition is charged on a class cohort for 12-18 credit hours per semester.  Extra hour charges will be billed for hours less than 12 or more than 18.  (Note: Courses that receive a “W” are counted in total billed hours.)

PLEASE NOTE: Dropping and withdrawing from courses at any point in the semester may affect tuition, financial aid, housing, and/or athletic eligibility.  Students should consult with the appropriate College departments BEFORE making any course schedule changes.  Students on academic probation are responsible for fulfilling the terms of probation as set forth by the Academic Review Board.  If a student is unsure of the terms of probation, they should contact their advisor or the Registrar BEFORE making any course schedule changes.

General Registration Information

All students must register for classes during the scheduled registration period each semester. Prior to this official registration, students must meet with their faculty advisors during the scheduled conference period for Advisor Conferences to plan their academic work for the succeeding term. A student must be registered for a course through the Registrar's Office to earn academic credit. After registration, any changes in schedule must be made in accordance with the College's add/drop policy. Please contact the Registrar's Office at 330-569-5210 if there are any questions.

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